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Let your personality shine through in what you say rather than in your email signature. Going overboard with fonts and colors could also come across as unprofessional. In the worst-case scenario, the custom colors and font sizes could be illegible on the other person’s monitor.

The custom fonts you spent a whole day perfecting, in the best-case scenario, might show up as default text. It’s better to keep it simple,” she says. “I’m not a fan of that because not everybody’s computer will pick up on that.

Fun fonts and colors - You might be tempted to spice up your signature with custom colors and fonts, but Whitmore suggests showing restraint.

Your personal signature - Despite the name, your email signature line shouldn’t have an actual image of your signature in it because extraneous images in emails are likely to trigger spam filters and might not show up in the recipient’s default email view.

Many of the elements people often include are largely unnecessary. When it comes to your email signature, less is often more. What to leave out of your email signature Take your business emails to the next level with our guide to formatting emails in Microsoft Outlook. But if you’re in an ongoing email conversation with someone, it’s OK - and often preferred - to omit your signature after the first time. It’s easy to have your email app automatically add your signature line to every email you send.

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An external email signature, on the other hand, could include more detailed contact information plus a line touting your company’s latest product or service offering. An internal email signature might just include your name, position and extension number. If you are emailing clients as well as internal contacts, you might consider constructing custom variations of your email signature.

Your email address, in case the email is forwarded.

Social media links to either your company's or your personal accounts.

These elements are optional but often helpful:

Your phone number (and fax or mobile numbers, if pertinent).

That means you should always include the following: If someone needs to follow up with you, they should immediately know how. The most important part of the email signature is your contact information, says business etiquette expert Jacqueline Whitmore. Outlook makes it easy to create multiple custom signatures - you can see step-by-step instructions on Microsoft's website. If it’s been awhile since you thought about your email signature, it’s time to give it a review. Remember that using links is preferable to images or logos.In the everyday workplace tech toolbox, the email signature is often overlooked and misused.

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Social media: Adding links to social media channels is optional feel free to promote the main accounts on Facebook and Twitter (see below) or your own office, division, or center’s accounts. Don’t include a cell or fax number if it’s not something you often use or want to share broadly. Phone numbers: Include the phone and/or fax numbers you use regularly in an effort to make it easy for others to reach you. Non-standard fonts and HTML may not translate across email clients.Ĭolor: Dark gray is preferable and consistent with the brand color palette.

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Also, refrain from using quotes or epigraphs in business communications to keep the message professional and to avoid having others assume a particular statement represents the University.įont: Use 12-point Arial which is a standard font on both Mac and PCs and works in all email clients.

If you feel you need to add more information, use pipes (|) to separate components adding two spaces between content and pipes. Less is more: Email signatures should be under 10 lines. This includes the CPP logo and logos for social media platforms - they should not be included in a signature. So, if you include these in your signature, your email recipients won’t know when you send a real attachment and when it’s just your email signature. The following are recommended guidelines for faculty and staff members using an account.Īvoid images, logos and vCards: Most email clients process these as attachments or block them by default.

#Professional signature for email examples generator#

Type in your information into the generator and copy the signature to Microsoft Outlook. In addition, consistent and clear email signatures present a professional appearance for conducting business through email. Consistent email signatures for email accounts is an opportunity to create brand alignment while relaying relevant contact information.